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Timesheet Colors and Symbols

  • Timeero uses colors and symbols to represent things like notes, breaks, and approvals. 

  • Learn what each color and symbol means. 

What do the Colors on Time Entries Mean in the Mobile Apps?

  • Green - the timesheet has been approved by an Admin or Manager

  • Red - the user clocked in/out outside of the geofence area

What do the Symbols Mean in the Mobile Apps?

 Break Icon - At least one break has been taken.

 

  • Notes Icon - A note has been added to the timesheet. You can view the note in the app by clicking on the timesheet and then clicking "Notes".

What do Colors Mean in the Web Portal?

  • Peach - indicates a flagged entry

What Does Each Symbol Mean in the Web Portal?

Edit Icon - Clock in/out time has been edited.  This symbol only appears when the time has been changed.  To view all timesheet edits (mileage, notes, etc), click on the eyeball icon located to the far right of the timesheet.  This will open the Timesheet Activity Log.

MUG Break Icon - At least one break has been taken.  Hover over the icon to see the total duration of one or multiple breaks.  To view the break type(s), click on the pencil icon located to the far right of the timesheet.

   PHOTO    Attachments Icon - At least one photo attachment has been added to the timesheet.  To view the attachment, click on the eyeball icon located to the far right of the timesheet.  Next, click on Attachments located at the top, right-hand side of the page.

NOTESNotes Icon - A note has been added to the timesheet.  Hover over the icon to view the notes.  Notes can also be viewed by clicking on the eyeball icon located to the far right of the timesheet.  Notes are shown at the bottom, left-hand side of the page.

The notes icon also represents the name of a time off category.  For example, Sam requests time off using the time off category 'Holiday'.  If the request is approved & a timesheet is created, the job name will be PTO and the note will be Holiday.

  holiday

FLAG Flag Icon - This icon represents a flagged entry and the timesheet will be highlighted in peach.  Hover over the flag icon to view the flagged reason.  Reasons for the flag can also be viewed by clicking on the eyeball icon located to the far right of the timesheet.  The reason is shown at the top, left-hand side of the page.

Flagged reasons include:

  • A user clocks into a job, outside of the geofence boundary.
  • A user's clocks out after they exceed a certain number of hours.
  • A user has a face mismatch while using face recognition (kiosk app only).
  • A user gets automatically stopped time after they turn off their GPS (premium plan only).

 

FAQs

Can my users approve their own timesheets?

Timeero does not have a way for employees to approve their own timesheets, but they can view them on the Entries page of their app. If the entries are green, that means they have been approved by the admin.