When a user requests time off, their requests will show up on the Pending Requests section of the Time Off Page. You can view the details of the request by selecting the eyeball icon. *Once approved, you will be unable to delete it
To Approve a Time Off Request:
- Select the green check mark icon
- You can choose to create a shift schedule and/ or create a timesheet entry. If the request is for paid time off, you will need to create a timesheet entry. You also have the option to leave a comment for the employee to see on the request. Comments left can be viewed by clicking the eyeball icon on the request.
- Click Approve to confirm the Approval
- The user will be notified that their request was approved and the request will be moved to the Requests section of the Time Off page
If the time off category is paid, the option to Create a timesheet entry will be selected by default.
To Deny a Time Off Request:
- Select the red x icon
- You will have the option to leave a comment for the employee
- Click Reject to confirm the rejection
- The user will be notified that their request was rejected and the request will be moved to the Requests section of the Time Off page
You can approve or deny several requests at once by using the checkboxes next to the user names. If you wish to select all, use the checkbox next to the User Name category at the top of the page.
Email Notifications
Admins and corresponding managers will receive an email notifying them of their users' time off requests. From the email, they can approve or deny the request. If the Approve option is selected, the admin/manager is taken to the approval confirmation page and can create a shift and/or timesheet, and leave a comment.
When a time off request is approved or denied, an email notification is sent to the assigned user.