ADP Workforce Now Integration

Mapping Employees - Mapping Earning Codes - Mapping Jobs Cost Codes - Exporting Time & Mileage

Getting Started:

If you already have a Timeero account,

1. Log into your ADP account as an admin.
   • Make sure your Timeero email address is the same as the ADP email address you are logging into.
2. Click on the ADP Marketplace and search for Timeero.
3. Select the Timeero Connector for ADP Workforce Now.
4. You will be asked to enter your company code which can be found in Timeero under Integrations > ADP Workforce Now.
5. Once you have entered all necessary information click Buy now to complete the purchase. You should receive a confirmation email about a successful payment for the ADP connector and it will be listed in My apps on the ADP Marketplace.
    

If you don't already have a Timeero account,

1. Log into the ADP Marketplace with your ADP admin account.
2. Search for Timeero and select Timeero for ADP Workforce Now.
3. Follow the steps on-screen to complete your purchase and create a Timeero trial account.
4. After your purchase is confirmed, you can log into your Timeero account using your ADP email address. Your password will be your first name combined with @123. For example, James@123. Once you are logged in you can update your password to a more permanent one.

Mapping your Employees

Once your integration is set up you will need to map your employees between the two platforms. Go to Integrations > ADP Workforce Now > Configuration and click Configure Mappings.

Match your employees on the left in the Timeero Employees column to the ADP Workers in the drop-down menu on the right. Once matched, click Map Employee to save. 

Mapping Earning Codes

In order to properly map regular time, overtime, double overtime, and mileage in ADP, your earning codes must be set up correctly. You can find these settings in Configure Mappings on the Codes tab at the top. Select which company code you are configuring from the drop down, and then fill out the earning codes appropriately.

Mapping Jobs Cost Codes

In order to map your ADP Cost Codes to your Timeero Jobs, first Enable Cost Codes on your ADP Integrations page in Timeero.

That will cause the Cost Codes tab to appear in the Configure Mappings page. There, you can link your ADP cost codes to your jobs stored in Timeero.

Exporting Time & Mileage

When exporting reports from Timeero, only the hours worked and mileage costs will be sent to ADP WFN.

1. In your Timeero web portal go to Reports and select either,
   1. Report by Date Range to include all users, or
   2. Report by User or Group to only include specific users.
2. Enter your desired date range and click Generate Report.
3. Once the report is generated click the Export button on the right and select Export to ADP Workforce Now.

Exported data can be found in ADP WFN in Process > Payroll Dashboard.

Select Manage payroll for the correct group and you will see the worksheet with the time and mileage. Find the batch with the newly exported data and make sure to review it for accuracy before approving.