Stay compliant with the employee Daily Sign-Off form that's built into the mobile app.
If you have employees based in California, meal and rest breaks can be very challenging to track. With the California break sign-off tool, you can ensure that your employees are staying compliant with California meal and rest break requirements.
With the California Break Policy setting turned on, before clocking out, users will be prompted to fill out & and submit a form first, confirming that they've taken their breaks or have mutually agreed to waive them.
We have a Daily Sign-Offs report too!
Follow these three steps to stay compliant 📝
1. How to turn on California Break Policy
- Log into the web portal.
- Click on the orange gear at the top right of your screen.
- Scroll down until you see Allow users to take breaks manually and turn on that toggle.
- Scroll down just a bit further until you see California Break Policy, and turn on that toggle.
- Click Save.
2. Add Breaks
- On the same screen, scroll up and click on Breaks.
2. Click on Add Break Rule to create the California meal and rest breaks.
3. Give your breaks a name, preferably something your team can understand—for example, CA Meal or CA Rest.
4. Configure the California meal & and rest breaks according to the California break laws.
Meal Break: Set the length to 30 minutes and the type to Unpaid.
Rest Break: Set the length to 10 minutes and the type to Paid.
To ensure your employees adhere to the required 30 and 10-minute break durations, consider the option Workers can't end break early.
With this box checked, if the user taps on End Break before 30 or 10 minutes have passed, they will receive this message " You cannot end your break early. Wait till the minimum break time is exceeded before ending your break."
5. When finished, be sure to click the Add Break button to save your changes.
Users will see a Start Break button when they are clocked in.
Once that button has been selected, a list of break types will appear for the user to choose from.
Those break-type choices are the break rules you created in Step 2.
3. Assign California Breaks to Employees
- When you're finished adding breaks, on the same screen, click on California Breaks to assign which users must adhere to the California Break Policy.
2. Choose your California breaks from the dropdown and click Save.
3. Click on the Assign Employees button to choose which employees must follow the California Break Policy.
Users assigned to the California Break Policy will still have access to taking other breaks.
Those users not assigned to the California Break Policy will still have access to taking California Breaks; however, they will not be prompted to fill out the Daily Sign-Off form.
The Daily Sign-Off Form on mobile
4. Set up break reminders
- Go to Company Settings > Notifications.
- Choose a time from the Meal and Rest break reminder dropdown fields.
- Click Save.
- Timeero will send your employees a reminder to take their break(s) if they are clocked in for the number of hours selected:
Things to Note:
- Users assigned to the California Break Policy will be prompted to fill out & and submit the form only when their daily working hours are 3.5 or more. Tapping on 'Clock Out' will trigger the form.
- If View Reports is turned on for employees, they will have access to editing the Daily Sign-Off form. Edits can be made via the web portal only. After 7 days, the form is no longer editable. If an employee edits the form, an email will be sent to the Admin.
- Only the owner of the form will have access to editing it.
- Time Rounding must be turned off when using the California Break Policy.
Tapping 'Clock Out' serves as the trigger for the daily sign-offs form.
If the settings 'Clock out users when they turn off their GPS' and/or 'Clock out a user after they exceed a certain number of hours' are enabled, the form prompt will be bypassed.
Users can still submit the form after they have been auto-clocked out.
It's important to note that the daily sign-off's form can only be filled out and submitted within the same day; once the day passes, users won't be able to access it.
Daily Sign-Offs Report
Once the form has been submitted, Admins & Managers can generate a report that shows which employees are compliant.
If the employee edits their answers after the form has been submitted, an email will be sent to the Admin.
If View Reports is turned on for employees, they can run this report in the web portal.
1. Log into the web portal.
2. Choose Reports from the side menu.
3. Choose Daily Sign-Offs Report.
4. Select the date range and then click Generate Report. View the report on your screen or export the report to a CSV or PDF.