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How to Set-up Auto Clock In/Out

Pro Plan - Blue Label Premium Plan

Learn How to: 

  • Configure settings so that users are automatically clocked in and out upon entering and exiting a geofence. 
 

How Does Auto Clock in/Out Work?

When Auto Clock in/out is turned on, users are clocked in and out at the time they enter or exit the geofence. 

  • The app will wait for the user to be within the geofence for 1 minute before clocking them in, but their clock in time will reflect the actual time they entered the geofence. 
    • If they leave the geofence before a minute is up, no clock-in will occur. 
  • When an employee leaves a geofence, the app will wait approximately 1 minute before clocking them out. 
    • If they return within that window, they will remain clocked in. 

 

How Can I Set up Automatic Clock In/Out in the Web Portal?

In your Company Settings:

  1. Log in to the web portal. (You must be logged in as an admin to enable this feature.)

  2. Turn on enable auto clock in/out. 

  3. Turn on Require all users to select a job to clock in.

  4. Turn on Require users to be within geofence to clock in.

  5. Scroll to the bottom of the page and click Save.
Once you have the correct company settings, go to the Jobs & Tasks Page.
  1. Create a job or choose an existing job. 
  2. Go to Location Details.
  3. Fill out all fields to complete the address.
  4. Select Check box to reposition address on map. This places a pin on the map, marking the job location. You can move the pin to a more precise spot using your mouse.
  5. Check the "Require Geofencing" box to create a geofence.
  6. Adjust the geofence size by dragging the bar (100 meters is the minimum). The geofence boundary will appear as a circle on the map. Users will be automatically clocked in when entering and out when exiting the circle.
  7. Finally, enable "Clock in" and "Clock out" under Geofence Actions. See the image below for the correct setup.
 
autoclockinoutsetup

 

 

*You cannot use Segmented tracking and Auto Clock in/out at the same time. 

How Do I Set up Working Hours?

  • Working hours determine what hours of the day users will be clocked in automatically when they enter the geofence.

  • To set it up properly, please follow the instructions outlined in our Work Schedule Settings Article. 

What should your employees do to ensure they will be automatically clocked in/out?

  • Stay logged into the mobile app.  Logging in and out may change the app settings.
  • Before heading to work each day, open the mobile app.  Remember, the app has to be running in the background.  It's common for users to force close the app after their work day, the night before.
  • Confirm the tracker checklist is at 100%.

*It is important to understand that Auto Clock In/Out may not provide the highest level of accuracy for tracking, and users should exercise caution when relying on it.